Paper Submission

This page provides instructions for CHEP 2012 poster and full paper submission.

The deadline for submitting contributions was June 22, 2012. The portal for submission of CHEP 2012 proceedings is now closed.


Instructions for full paper submission

The proceedings of CHEP 2012 will appear in the Open Access Journal of Physics: Conference Series (JPCS), which is part of the IOP Conference Series. All papers published in IOP Conference Series are fully citable and upon publication will be free to download. Authors may be interested to know that IOP Conference Series now receives in excess of 2.3 million article downloads per year, and is abstracted and indexed in Scopus, Compendex and Inspec, among others. Citations are tracked online using IOP Publishing's citing articles facility in addition to the full citation tracking facilities provided by Scopus.

Previous editions of CHEP have appeared in JPCS, and you can read the full papers at no cost via the following links:

Important: please read before you submit a paper

PUBLICATION LICENSE FOR OPEN ACCESS PROCEEDINGS PAPERS. IOP Conference Series operates a publishing license, under which authors retain copyright of their papers and they no longer need to sign and submit copyright assignment forms. Any author who wishes to publish in IOP Conference Series must agree to the terms of the license and by submitting a paper for publication it is assumed all authors of the paper agree, in full, to the terms of the license.

The license terms and conditions are available online.

Poster guidelines

While the recommended poster size is 2' wide by 4' tall, the allotted display area for each poster session will be 4' wide by 4' tall and can thereby accommodate posters slightly larger than the recommended dimensions, including A0.

Poster materials can be uploaded via the CHEP 2012 Indico My Conference page.

For detailed poster guidelines and recommendations, please see the section "Poster Presentation Guidelines" in CHEP Bulletin #3.

Preparing your paper

IOP Conference Series uses author-supplied PDFs for all online and print publication. Authors are asked to prepare their papers using Microsoft Word or LaTeX, according to the journal guidelines and templates, and then convert these files to PDF. Full instructions on preparing your paper, along with templates, can be found on the IOP Conference Series website. There are no limitations on paper size.

It is important to ensure that when you submit your paper, it is in its final form ready for publication, and has been thoroughly proofread. IOP do not copyedit papers and will not send out author proofs prior to publication. Please note: post-publication changes are not usually permitted, unless there are exceptional circumstances, so please ensure your paper has been checked for errors.

What you need to provide

  • The PDF file of your paper: when preparing your paper ensure that you follow the author guidelines, but as a minimum:
    • Use European A4 sized paper with at least a 25mm margin
    • Ensure that your paper includes an abstract
    • Do not add any page numbers, headers or footers to your article
  • Any multimedia files you wish to publish online
    • JPCS encourages authors to submit multimedia files to enhance the online versions of published research articles.

How to submit online

The portal for submitting papers on behalf of CHEP 2012 conference contributions (oral and poster presentations) is now closed.

Please submit your paper online using the Editorial Manager™ conference submission and peer review system.

The deadline for submitting contributions was June 22, 2012.

Registering with Editorial Manager™

Before you can submit your paper, you will need to register, a process that takes just a few minutes. Once registered you will receive an e-mail with your username and password. You can then login as an Author.

Once you have submitted your PDF, Editorial Manager will process a COPY of it to prepare a form suitable for peer review so you will also receive an e-mail asking you to approve the processed COPY of your PDF. You must check this COPY before your paper can be forwarded to the proceedings editors for peer review.

Please do not submit multiple versions of your paper

Authors are kindly asked not to submit multiple versions of the same paper. Duplicate papers and multiple versions cause considerable extra administrative work for the proceedings editors who may have many hundreds of papers to review. Your cooperation is much appreciated, thank you.

If you need to upload a corrected/amended version of your paper

If you need to make a change to your paper that has not been requested by the proceedings editors, you will need to login and send an e-mail to the editors ( asking them to approve the proposed changes to your paper. The editors will consider your request and may ask you to revise your original paper. Please take a couple of minutes read these brief notes which explain how to e-mail the editors to make a request to amend your paper.

Journal enquiries

General enquiries regarding IOP Conference Series should be directed to:

Sarah Toms
IOP Conference Series